TPSV2026 International Exhibitor Guide
A practical illustrated guide for international exhibitors covering company data, booth services, shipping, visa planning, hotels and onsite operations in Hanoi.
1. Submit Your Exhibitor Information
Sign in with the credentials issued by the organizer. Complete your profile early so your company is represented accurately on the website and in promotional materials.
Display name
Use a short, recognizable company name; avoid an unnecessarily long legal suffix.
Company logo
High-resolution PNG or JPG with a clean background; square or landscape artwork is preferred.
Company introduction
A concise 100-120 word summary of your capabilities, products and target buyers.
Product images
Provide at least 3 clear images with a consistent ratio; avoid screenshots and low-resolution files.
Product sectors
Choose up to 3 primary categories so buyers can find you quickly.
Contact details
Email, mobile, website, onsite representative and product catalogue PDF.
Recommended Content Standard
| Item | Standard |
|---|---|
| Company display name | Up to 52 characters / 2 lines |
| Short introduction | Up to 3 lines in directory cards |
| Product images | 3 images, JPG/PNG, recommended 1600 x 1200 px |
| Logo | PNG/JPG, recommended minimum width 800 px |
| Categories | Up to 3 main product sectors |
Pre-submission check
Verify the spelling of your company name, country and booth number, and test every link before saving.
2. Booth Preparation & Service Requirements
Confirm every item required beyond your contracted booth package. Additional equipment and services are supplied only after confirmation by the organizer or official contractor.
3. Shipping, Construction & Safety
Mark every package with the show name, company name and booth number. Do not ship directly to the venue before receiving the official delivery schedule. Contractors must follow VEC fire, electrical, height and working-hour regulations.
International Freight & Customs
Engage a freight forwarder at least 6-8 weeks in advance. Confirm commercial invoices, packing lists, HS codes, temporary import arrangements, restricted goods and customs clearance deadlines before dispatch.
4. Visa, Hotels & Local Travel
Check Vietnam entry requirements early and request organizer documentation where applicable. Reserve accommodation in advance and confirm rates, breakfast, cancellation terms and transport to VEC directly with the hotel.
5. Preparation Timeline
Immediately after booth confirmation
Check your contract, booth number and primary coordinator.
As early as possible
Complete your profile, logo, 3 product images and product sectors.
6-8 weeks before the show
Confirm visa, freight, customs, hotel, staffing and special equipment.
3-4 weeks before the show
Submit badges, fascia, power, furniture and delivery details.
Show week
Bring confirmations, staff documents and a complete inventory list.
Official deadlines and service prices will be confirmed separately by the organizer.
6. During the Show
- ✓Keep the booth staffed throughout opening hours.
- ✓Keep aisles and fire equipment clear.
- ✓Secure valuables and portable equipment.
- ✓Do not dismantle before official closing time.
- ✓Contact the organizer before requesting overtime, additional power or freight handling.
Need Assistance?
Contact the TPSV2026 team for profile submission, booth services, accommodation and participation planning.
Get Ready for TPSV2026
Complete your company profile first, then submit all service requirements together so the team can support you efficiently.
Open Exhibitor Portal